Admin and Billing Assistant
Join Workwise Environmental Solutions Corp. as an Admin Assistant, providing critical operational support to our tech-driven environmental and occupational health projects across the Philippines.
Key Responsibilities
1. Administrative & Operational Support
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Schedule on-site environmental testing, facility audits, and equipment calibrations in coordination with safety officers and WEM technicians.
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Maintain and organize technical reports, compliance certificates, and safety records, ensuring strict adherence to ISO standards.
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Draft, review, and format official documentation to meet specific client needs and company guidelines.
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Maintain accurate and up-to-date records of products, services, pricing, and commercial terms within internal databases.
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Collaborate cross-functionally with sales, finance, and operations teams to implement procedural changes and system updates.
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Uphold 5S workplace organization standards to ensure a clean, efficient, and professional work environment.
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Perform additional duties as assigned to support departmental goals and engage in continuous professional development.
2. Client Communication
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Act as the primary point of contact for client inquiries regarding service estimates, billing, and account details.
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Manage accounts receivable by sending payment reminders, following up on outstanding invoices, and collaborating with the accounting department on payment statuses.
3. Finance Operations
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Generate accurate service estimates and proposals for customer review and approval.
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Prepare and issue precise invoices utilizing service estimates, field reports, site data, and laboratory results.
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Monitor client payment statuses and proactively notify relevant stakeholders of any delays or issues.
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Ensure meticulous accuracy in all billing entries, financial documentation, and record-keeping.
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Generate detailed purchase orders for external vendors and affiliates while ensuring strict compliance with internal policies and contractual obligations.
Qualifications
- Minimum of 5 years of proven experience in administrative support and billing operations.
- Bachelor’s degree in Business Administration, Finance, or a related field.
- Willingness to travel for business purposes as required.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and hands-on experience with accounting and ERP software.
- Exceptional attention to detail, coupled with excellent written and verbal communication and strong problem-solving abilities.
- Demonstrated ability to work both independently and collaboratively while following detailed operational guidelines.
Employment Details
Hours per Week: Full-time, 40 hours per week
Schedule: Monday to Friday, 8:00 AM – 5:00 PM
Location: Pasig City, Philippines